Bookstore Associate

Posted: December 1, 2022


The Bookstore Associate facilitates the acquisition of new books for textbook sales and the library collection. The incumbent also provides customer service and retail sales to bookstore customers.

Note: This is a 20 hr/wk position


  • Agreement to live within the Briercrest Institutional Covenant and align with the mission, vision, and values of Briercrest College and Seminary
  • A minimum of a high school diploma; a college degree is an asset
  • Previous library and/or bookstore or administration experience is an asset
  • Proficiency with computers, including Microsoft Word and Excel
  • Able to learn new programs quickly, including BookManager and Point of Sale
  • Accuracy and attention to detail, spelling, and math skills
  • Strong decision making and business administration skills
  • The ability to organize systems and workflow
  • Experience with data entry and accounting procedures
  • The ability to solve problems and work independently
  • The ability to spend long periods working alone
  • The ability to work well as a member of a team
  • Strong verbal/written communication skills, including effective use of letters, phone, and email
  • Strong interpersonal and customer service skills
  • Availability to work extra hours at the start of each semester as needed
  • The ability to lift up to and above 22 kilograms


  • Prepares and sends purchase orders for library and textbook acquisitions by
    • Accurately entering data into the BookManager system
    • Bibliographic verification of books ordered
    • Tracking faculty textbook orders
    • Accurately establishing textbook order quantities
  • Receive and process all book order forms by
    • Examining each item for damage or shipping errors
    • Receiving and processing payment for book shipments
    • Contacting suppliers to make corrections if there are any discrepancies or damaged products
    • Accurate coding of invoices and credit card bills for payment
    • Dealing with publishers on back orders, cancellations, problems, etc. to successful resolution
    • Efficient and accurate data entry of all products entering the store, carefully matching each item to its related invoice, while calculating cost, and retail price
    • Maintaining the daily flow of receiving, to avoid backlog or late display of product
    • Researching, building, and processing returns of product to suppliers
  • Operates the point of sale for textbooks and completes weekly deposits.
  • Co-ordinate annual textbook inventory.
  • Other duties as assigned by the library director.


  • The Bookstore Associate reports directly to the Library Director.
  • The Bookstore Associate works collaboratively with Faculty to facilitate textbook orders


To apply, please email a cover letter, résumé/CV, names of three references to the Human Resources office at

All employees of Briercrest College and Seminary are required to sign and adhere to our Institutional Covenant. Please review the covenant prior to submitting your application